2 Types of Meetings for Project Management Plans
When you are in the Develop Project Management Plan Process Group, meetings are used to discuss the project approach, determines how work will be executed to accomplish the project objectives. Meetings also help to establish the way the project will be monitored and controlled.
The project kickoff meeting is usually associated with the end of planning and the start of executing. The purpose of the kickoff meeting is to communicate the objective of the project, gain the commitment of the team for the project and explain the roles and responsibilities of each stakeholder.
The kickoff meeting may occur at a different point in time depending on the characteristics of the project, For small projects, there is usually only one team that performs the planning and execution. In this case, kickoff occurs shortly after initiation. In the planning process group because the team is involved in planning.
In large projects, a project management team normally does the majority of the planning, and the remainder of the project team is brought on when the initial planning is complete, at the start of the development/implementation. In this instance, the kick-off meeting takes place with processes in the Executing process group.
The multi-phase project will typically include a kickoff meeting at the beginning of each phase of the project.
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