In one of my previous articles, I have talked about the Project Governance team and the role they are expected to play in maintaining a successful project. In this article, I want to look at the project governance framework for the project and how this can contribute to project success. Let us look at some of this framework together in this article.
#1 Acceptance criteria
It is the duty of the Project governance team to come up with the acceptance criteria for each of the deliverable of the project. They are the ones that will let the Project manager knows the conditions that must be met before the deliverable can be accepted by the governance team and other stakeholders.
#2 Escalating issues
One of the Project governance frameworks that must be established is the procedures for escalating and resolving issues. The Project governing board must come up with the procedures for submitting change requests and making changes to the original scope of the project.
#3 Project relationships
The Project governance framework also establish relationships and communication models among project team members. It shows the way communication should be carried out between the project team, the project management team, PMO and other stakeholders that are involved in a project.
#4 Project Organisational chart
Another major framework that should be set by the Project governance team is the project organisational chart and power sharing. This will clearly show how power is being shared in an organisation. It will also show the powers that are available to the project manager as well.
#5 Communication process and procedures
It is also the duty of the Project Governance team to decide on the communication process and procedures for the organisation. They are to decide on how information and updates about the project will be shared and communicated. This will ensure that the right information and updates reach critical stakeholders so that they can make project decisions.
#6 Process for decision making
The Project management framework will also show the process for decision making in the organisation. It will show some of the steps that must be followed when stakeholders need to agree on the scope or decide on what should be communicated and how it should be communicated.
#7 Aligning Project strategy
It is also the duty of the project governance team to align the project objectives with the organisational strategy. I have said it in many of my articles that the project must align with the mission and vision statement of the organisation before it can be approved. The top management now has to work in order to ensure that those stated goals and objectives are realized.
#8 Project lifecycle approach
The Project management framework also talks about the project lifecycle approach for the project. That means the document prepared by the team will state clearly how the different aspects of the project such as initiating, planning, executing, monitoring and controlling as well as the closing of the project will be done.
#9 Phase gate review
Another aspect of the project management framework is the project phase gate review. There are always incremental review carried out at the different phase of a project which will help the project management team to decide if the project can move to the next phase or not. It is the governance team that will determine when this phase review will happen in the project.
#10 Change approval
The project governance team will also specify how approval will be gotten for changes that are above the Project manager threshold. There are some thresholds that are within the Project Managers limit. You might be able to approve changes that are not above ten thousand naira. If the changes are above that amount, you need to undergo change procedures before those kinds of changes can be approved.
#11 Stakeholder alignment
There are also processes of aligning stakeholders with the internal requirements of the project. This process ensures that you are able to speak with stakeholders and get their expectation for the project. It will also help you to get maximum support for from these stakeholders. This will ultimately increase the success rate of the project as well.
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