8 Major Steps in Process Improvement Planning
Process Improvement Planning is the process of analysing and identifying the areas of improvement in project processes and enumerating an action plan based on the project goals and identified issues.
The processes involved in process improvement planning includes:
#1 DEVELOPING OPERATIONAL THEORIES
There is a need to develop operational theories and project roles and responsibilities. That means the project manager needs to analyse the entire project and determine roles that need to be filled. He has to decide on the roles that team members are going to play in the project.
#2 LONG AND SHORT TERM GOALS
As part of process improvement planning strategies, the Project Manager needs to understand long and short term goals that the project wants to achieve. He has to critically examine whether the processes in place in the organisation can assist the organisation in achieving this short and long term goals.
#3 PROCESS IMPROVEMENT OBJECTIVES
The Project Manager also needs to look at process improvement objectives of the organisation. What do we really want to achieve in performing all these processes? Are we really achieving those objectives? Is there a need for us to modify those processes in order to make it better? All these will help us to achieve the stated objectives.
#4 IDENTIFY RISK AND RESOURCES
If there is anything that will not allow us to achieve our stated objectives, it is the risks that have been identified for the project. We need to identify all these risks and reduce the amount of these risks on our projects. We also need to know whether we have adequate resources in place to tackle risks for the project.
#5 DETERMINE PROCESS IMPROVEMENT ACTIVITIES
In order to carry out effective process improvement planning, you need to determine process improvement activities that will assist you in achieving your project goals. This will also help you to determine whether there are processes that you need to remove or add to your project management processes.
#6 CREATE PROCESS IMPROVEMENT PLAN
Another process improvement planning activities that an organisation need to perform is for them to create a process improvement plan. Even if a particular process is able to deliver the expected result, you need to come up with measures that will allow you to audit the process from time to time and decide on areas of improvement.
#7 STAKEHOLDER APPROVAL
As a Project Manager, after you might have come up with your process improvement plan initiative, you have to make sure that you seek approval from your stakeholders and top management in the organisation. This will ensure that you get buy-in from critical stakeholders for your initiative.
#8 EXECUTE THE PLAN
The last process in improvement planning is to execute the plan that you have. After execution, you still have to monitor the entire processes in order to see what you can improve upon in order to have better results.
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