how To Manage Project Knowledge Effectively
Managing Project Knowledge has to do with the processing of using existing knowledge and creating new knowledge in order to achieve project objectives.
It also helps in contributing to organisational learning.
The benefit of this process is that prior organisational knowledge is leveraged to provide or improve project outcomes and knowledge.
Such repositories are available to support organisational operations and future projects and phases.
You should know hat manage project knowledge activities are performed throughout the lifecycle of the project.
Project Knowledge can be split into two parts. The first one is Explicit Knowledge which is the knowledge that can be readily codified using words, pictures or numbers.
The other one is Tacit knowledge which is the knowledge that is personal and difficult to express such as beliefs, insights, experience or know-how.
Knowledge management is concerned with managing both explicit and tacit knowledge for two purposes: reusing existing knowledge or creating new knowledge.
The key activities that happen in both purposes are knowledge sharing and knowledge integration.
It is a common misconception that managing knowledge involves just obtaining lessons learned at the end of the project. In order to use it in their future projects.
Only codified existing knowledge can be shared in this way but codified knowledge lack context and it is open to different interpretations. So, even though it can easily be shared, it is not applied or understood in the right way.
Tacit knowledge has context built-in it but it is very difficult to codify. It resides in the minds of individual experts or in social groups and situation and is normally shared through conversation and interaction with people.
from an organisational perspective, knowledge management is about making sure the skills, experience and expertise of the project team and other stakeholders are used before, during and after the projects.
Because knowledge resides in the mind of people and people cannot be forced to share what they know ( or to pay attention to others knowledge). The most important part of knowledge is creating an atmosphere of trust so that people are motivated to share their knowledge.
Even the best knowledge management tools and techniques will not work if people are not motivated to share what they know or to pay attention to what others know. In practice, knowledge is shared using a mixture of knowledge management tools and techniques such as interactions between people and information tools and techniques ( in which people codify part of their explicit knowledge by documenting it so that it can be shared).
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