31 Email Communication Checklists for Everyone
Here are some of the things that you need to take note of if you want to have more secure email communication.
- Do not use just one email account for all purposes.
- Do not close your browser without properly logging out.
- Don’t forget to delete browser cache, passwords and history.
- Don’t send personal and financial information via email.
- Don’t trust the emails from your friends to be secure.
- Don’t delete Sam instead of blacklisting it.
- Don’t fail to scan all email attachments and to enable email Sam filter.
- Don’t use simple and easy to guess passwords.
- Create strong passwords for logging into mail accounts.
- Enable https for secure communications transactions.
- Be diligent while owning Email Attachments.
- Do not click on links provided in email messages.
- Do not forward or reply to spam and suspicious emails; delete them.
- Avoid accessing email via unsecured public wireless connection.
- Avoid accessing the email accounts on shared computers and sending large attachments in emails.
- use bcc options when sending emails to multiple recipients.
- Never save your password on a web browser.
- Sort messages by priority, subject, date, sender and other options. This will help in searching for emails easily.
- Avoid sending confidential , sensitive , personal and classified information in email.
- Clean your inbox regularly.
- Create folders and move small email accordingly. ( Family, friends, work e.t.c).
- Digital sign your outgoing emails.
- Send attachments in PDF format rather than Word or Excel format.
- Consider setting a mobile phone to download only headers of the email, not the full email.
- Configure to check only attachment notifications, but.not attachments.
- Do not open/send attachments from mobile.
- Do not follow links sent in email or text messages.
- Install mobile antivirus and keep it up to date.
- Turn off Show Pictures in your mobile browser.
- Reduce the size of an email, send them in plain text.
- Zip and send any important files.
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