Analysing Control Schedule For Projects
Control Schedule for Project is the process of monitoring the status of the project to update the project schedule and managing the baseline. The key benefit of this process is that the schedule baseline is maintained throughout the project.
Updating the schedule model requires knowing the actual performance to date. Any change to the schedule baseline can only be approved through the Project Integrated Change Control process. Control Schedule as a component of the Perform Integrated Change Control process is concerned with:
#1 Determining the current status
When you are trying to control the schedule, you need to know how far the project has gone. When you have determined how far you have gone with the project, you can now sit down and determine whether the time remaining will be enough to finish the remaining project.
#2 Influence the factors
There is a need for you to also consider the factors that are influencing the changes. You have to consider some of the factors that are likely to warrant changes for the project. Take for example some of the key staffs for the project just resigned or there is a lockdown due to COVID-19, all these are likely to affect schedule changes.
#3 Reconsidering schedule reserves
At times, you might have planned the schedule for your project and you later realised that what you have planned is no longer realistic or your project reserves is not enough. You might decide to do a re-appraisal of your project which will definitely lead to schedule changes.
#4 Changed Schedule?
Even if all seems to be well with your project, you still have to take time to consider when things have gone wrong or not. You must communicate with your stakeholders and open room for communication with your stakeholders. It is from there concerns that you can make adjustments and plan so that your project can finish up on time.
#5 Changes as they occur
There is a need for you to manage changes as they occur for your project. When you are planning for risks, you must have considered those things that are likely to go wrong with your project, and plan on how you are going to respond to such changes. Even for risk that you cannot envisage you must have a reasoned response for them. So, you must have a way of identifying the changes and addressing them as they come up.
When an agile approach is used, the control schedule is concerned with:
- Determining the current status of the project schedule by comparing the total amount of work delivered and accepted again the estimates of work completed for the elapsed time cycle.
- Conducting retrospective meetings for correcting processes and improving project performance.
- Reprioritizing the remaining plan
- Determining the rate at which the deliverables are produced, validated, and accepted in a given time.
- Determining that the project has changed.
- Managing the actual changes that occur.
When work is been contracted, regular and milestone status updates from contractors are a means of ensuring the work is progressing as agreed upon to ensure the schedule is under control. Schedule status reviews and walkthroughs should be done to ensure the contractor reports are accurate and complete.
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