In many of my previous articles, I have had to look at some of the ways that project management adoption can guarantee project success. Project management from PMI consists of best practices that you need to adopt in order to succeed as a Project Manager. In this article, I will be looking at twelve benefits of using project management in any organisation.
#1 Meeting project objectives as part of the project management adoption strategy
One of the benefits of project management practice in project execution is that it will assist the organisation in achieving its objectives. This will allow the organisation to analyse its projects and know what it takes to achieve the project objectives. It will also help them to identify some of the risks that may jeopardise the project before the project starts.
#2 Satisfy stakeholders
Most at times, when the expectations of stakeholders regarding a project are not well managed, it will lead to a situation where the Project Manager is not able to meet the need of the project stakeholders. It is expected that the PM will interview all stakeholders and know what their expectation is for the project. He now has to work on how those deliverables will be delivered. This will create delightful stakeholders at the end of the project.
#3 More Predictability as part of project management adoption strategy
Also, Project Management adoption makes projects to be more predictable. That means if you follow the same process, you are likely to get the same result. This makes projects that are being executed all over the world to be more predictable.
#4 Increase chances of success
Using project management methodology when managing your projects will also increase your chances of success. Like I said earlier, they are set of best practises and guides that have been used by others across the world. That means m, if you are able to customise some of these suggestions to suit your project, there are greater chances that you are going to succeed.
#5 Right product at the right time
Another benefit of project management adoption is that it will help the organisation to produce the right product at the right time. With it, the organisation or Project Manager can look at what he needs to produce the right products that stakeholders need. This will ensure that the output or deliverables of projects are acceptable to stakeholders.
#6 Resolving problems and issues
Another benefits of project management adoption are that it helps to resolve problems and issues. You will be able to identify some of the challenges that you are likely to face in the course of executing your project. This will also allow the project manager to carry all stakeholders along so that solutions can be found to problems that can bring the project on its knees.
#7 Quick response to risks
Having a good project management strategy in place will also allow the organisation to respond to risks in a quick manner. They would have been able to identify risks at the early stage of the project. This will also allow the organisation to put in place risk mitigation strategies that will help the project to succeed without much stress.
#8 Full resource optimization
One other benefit of project management adoption is that it will lead to the full and effective utilization of the project resources. When we talk about project resources in project management, it does not have to do with human resource alone. Effective project management ensures that resources that are meant for the project are well managed in a way that it will bring the maximum result to the project at the end of the day.
#9 Optimizing the use of organisational structure
One other benefit of project management technology adoption is that it can help in maximizing the use of organisational structure in achieving project objectives. As the Project Manager, you need to know the type of organisational structure you are working in. This will help you in getting the best out of your project. It will also help you to collaborate with other stakeholders in achieving project objectives.
#10 Manage constraints
Having a good project management practice in place can also assist the Project Manager in managing constraints that may arise while executing the project. Some of these constraints include quality, scope, cost, time, resources among others. You need to know how to complement all these constraints so that it does not impact on the quality of the project. This will assist the organisation in achieving the desired and stated project objectives.
#11 Balancing the effect of constraints
Project Management practices also help in managing the effect of constraints in any organisation. When good project management practice is been adopted in any organisation. It will assist the organisation in managing some of the lapses that may exist due to increase in scope, cost or duration of the project. This will help the Project Manager to work with stakeholders so that things do not get out of control.
#12 Managing changes
One of the things that made me fall in love with Project Management are the steps PMI recommends for managing changes. Do you know that it will be difficult for the CEO to implement changes after a project has been approved? He has to go through the Change Control Board. How awesome. This will help the Project Manager to avoid distraction as much as possible. He will focus on how he can deliver on the expectations of stakeholders for the project.
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