In my previous article, I have started discussion on how Project charter can help project manager to acheive project success. In this article, I want to continue with that discussion because my desire is that you succeed in your next project. Follow me as we look at what you need to do together.
relationship with business need
I said a project is a problem that is scheduled to be solved. In creating a Project charter , you have to state how this project that you are about to carry out as it relates to the problem on ground.
You must state the reasons why it is so important to do this project now. I have said it that there are always many proposals begging for the attention of the organisation.
If the project is not that urgent, why can’t we postpone it till a future date.
You also have to explain in this column the ways the project will address the business need as well as the threats that will not allow you to acheive the objectives of your project.
Adequate use of Project charter in project management will help the project manager to identify obstacles that will not help the organisation to acheive the project objectives.
consider constraints and assumptions
You have to address any constraints or failure of assumptions that will not allow you and your team members to acheive the objectives of the project.
You have to know if there are any time , cost scope or other issues that might limit the way you and your team members can approach the project.
It may be that you do not have enough money or time is not just there to explore as far as project is concerned.
You also need to know if there are factors that you and your team members will pretend to be true so that you can move forward.
This pretence might come so that the project can start. That does not mean you will not have a precautionary measure in case of any eventuality.
You also have to know if there is any risk of project delivery. Most at times, there is always this extra time that you can delay a project and it will not affect the deadline of a project.
You also need to find out if there is any project constraints.
This at times can limit the options that you have as far as external suppliers or other project option is concerned. You really have to know what is available for a particular project.
You also have to know the suitability of the software that you are able to adopt. Who are the manufacturers? How long have they been in business? What is their track record as well as their after sales service capabilities.
The creation of Project charter in project management becomes necessary because in project management, you got to have a direction as far as what you want to achieve your project is concerned.
Having a clear blueprint will help you to understand some of the deliverables of your project, who will handle the project as well as other parameters for your project.
You also have to know if you are going to face any challenge as far as resource availability is concerned. Are you using internal or external resource or combination of both ? \What is the level of commitment of your proposed team members to their primary engagement? Who has the power to release resources for your project. all this must be addressed before the project kicks off officially.
You have to know if your project will involve the use of internal or external resources. This is to know how long they will be available as well as the cost implication of their engagements. You will also know what will be affected during the course of their engagement to your project.
Project charter in project management helps the Project manager to understand if they have all that is needed in terms of resources to acheive the objectives of the project. You will know whether you need to look outside your organisation for team members.
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